Official Title

Commitment Duration

Job Description

Position Scope: This role is approximately 70% high detail (administrative tasks) and 30% highly relational (prayerful discernment, interviews, team engagement, missionary support). This role provides coordination and oversight of Human Resources administration and services for Communitas International, including in the hiring of new missionary and operations staff. Further focus is given on staff reviews and retention, technology support, and HR administration, including payroll and benefits. While primarily responsible for compliance with US employment law (multiple states), the role also oversees compliance with national laws in countries where we have staff, in coordination with outsourced HR Administration consultant. 

We understand that few people would be able to demonstrate excellence and experience in every area covered below; however, we are attempting to be comprehensive in the job outline. If you feel a calling to serve front-line missionary workers with excellence and have HR experience, we encourage you to apply!

Principal Duties & Responsibilities:  

Focus Areas: 

• Serves as primary HR contact for all Communitas staff, with a customer service mindset. Ensure care and tracking of staff, including staff care referrals, staff salary and financial support levels, and annual reviews.
• Supervise highly detailed application processing, all applicant paperwork and assessments, and maintain budget for events.
• Responsible for all due diligence on new staff appointments, including reference requests and background checks, and administrative hiring details. 
• Ensure appropriate onboarding of new staff, including administration, connection with training and transition services, orientation to Communitas systems.
• Manages monthly review of staff support levels and management policies around under-supported staff.
• Manages Annual Review process for all staff.

Ongoing/As-needed:

• Gives guidance to Senior Leadership in Human Resource matters. Manages HR consultant relationship and interacts with legal counsel as approved and necessary. 
• Communicates with all staff about all mandatory training and is responsible for record keeping of completed training. Maintains HR database and personnel files, including salary levels, in compliance with all state and federal laws. Serves as system administrator for HRIS (currently BambooHR).
• Responsible for technology support to Communitas staff within Acumatica and HRIS to help staff with questions concerning their funding and employment.
• Drafts and finalizes all MOUs, staff agreements with new and existing staff, and job descriptions. Shepherds the hiring process of new staff.
• Reviews and maintains Workers Comp (US) and other insurance policies (such as child protection or caregiving policies) as needed, including managing the annual Workers Comp audit.
• Ensure HR compliance in the USA. Work with HR liaisons in other regions to ensure compliance with local employment laws. 
• Serves as Communitas Child Safety Officer. Serves as liaison with field leadership and Communitas Safety Team and field location in the case of an allegation impacting the Child Protection or Sexual Harassment or other policies. Maintains training records and Child Protection and Anti-Harassment awareness within the larger Communitas community.  
• Tracks and maintains staff list and statistical data including attrition rate, retention rate and other metrics as requested by leadership. Provides data for regular Board reports.
• Advises staff on medical benefits and insurance options, as needed.
• Advises staff on retirement benefits as requested. Key liaison with 403B provider.
• Assists the HR team with staff transition, providing resources, and drafting transition plans. Performs exit interviews. Communicates with finance and other key operations staff regarding staff transition plans and resignations. 
• As requested by leadership, drafts and implements policies for all staff. Keeps Policy and Procedure manual updated, with major review every two years. Reviews and maintains Child Protection Policy.
• Manages HR administration budget.
• Other duties as assigned by the supervisor.

Qualifications

• BA degree, preferred in Human Resources, or equivalent experience in nonprofit management. 
• 2+ years HR experience required, with a preference for cross-cultural mission work
• 5+ years work experience preferred, preferably in nonprofit or faith-based HR 
• Extreme attention to detail is required, as is high proficiency in proper English grammar and document formatting and creation
• Technical ability to provide technical support to missionaries in the HRIS and the finance database applications (after appropriate training)
• Excellent software skills, including experience in Google Workspace and MS Office
• Flexible schedule to accommodate meetings across multiple time zones, as well as intense times of new-staff onboarding events and conferences, when scheduled
• Proven ability to work remotely and independently with limited supervision and high level of professionalism; self motivated and disciplined
• Prefer some overseas missions experience.
• Prefer HR certification, but not required
• Prefer ability to travel internationally or domestically 2-4 times per year for staff connections and staff conference
• Communitas is a BYOD (Bring Your Own Device) organization. You must provide your own computer and home office space.

Funding

$1860.00 per month, 20 hours per week